Minutes of the January 20, 2010 meeting
A meeting of the ARC Archives and Special Collections Interest Group was held Wednesday, January 20, 2010 at the College of the Holy Cross in Worcester. In attendance were Mott Linn, Debby Aframe, Dodie Gaudet, Mark Savolis, Sarah Campbell, Alice Howe, Kathy Markees, Margaret Anderson, Ellen More, and Kris Reinhard.
The first issue discussed was the request from the ARC Directors that the Archives and Special Collections Interest Group plan a presentation related to archives that would be of interest to all members of ARC. It had previously been decided that Gregor Trinkaus-Randall of the Massachusetts Board of Library Commissioners would be asked to present his workshop about disaster planning. His presentation would benefit anyone whose institution does not have a disaster plan and would also be beneficial for institutions with new staff members.
Mott has contacted Gregor. A date needs to be arranged with the ARC Directors. Mott is meeting with them in mid-February. The question was raised as to who would host the disaster presentation. Dodie suggested that having it at CMRLS is a good option and that the event could be put on CMRLS’s Event Keeper calendar. The next steps are to find out when Gregor is available and check into the availability of a room at CMRLS.
We updated each other on our activities since our last meeting.
Mark is hiring a cataloger to work with the rare books.
Alice has just installed the “Shadowbrook” exhibit about two buildings owned by the Province and located in the Berkshires.
Kathy has been working on an OCR program. She’s working with the Dickens Collection and has put Hard Times online. Oliver Twist should be up in the next few weeks and Edwin Drood will be next.
Mott told us that the Goddard exhibition is being reinstalled on the main floor of the library.
Debby is waiting to hear about a NHPRC grant for starting an archive and getting an archivist. She will be meeting with the State Archives.
Margaret continues processing collections. There has been a consultant from NELINET recently and there is some talk about the possibility of getting a digital librarian. She is using Past Perfect to put finding aids online and may use that instead of Archivist’s Toolkit.
Dodie talked about the new CMRLS model being planned. The six existing regions will become one hub and there will be six spokes off of the hub. The intent is to have a new Central Region model ready by July 1st. One of the drawbacks is that there will be no facilities to offer continuing education, etc. She also mentioned a contest that Rob Cox at UMass Amherst and the Friends of the Library had for a student paper done using the archives. We discussed maybe doing something similar perhaps as a consortium project.
Sarah told us she is on the Program Committee for the New England Archivists Fall 2010 meeting in Keene, New Hampshire. She also mentioned that she is now using Drupal, an open source content management system.
Kris discussed the American Archives month celebration events in October. These included an open house in the Rare Book Room and a luncheon and panel discussion with former and current faculty, members of UMMS who were involved with the early history of the school through education, research, or clinical care. A display window exhibit about the school’s first decade was also done. The UMMS Publications finding aid is online and another finding aid is almost ready be put up.
Ellen continues researching to write the history of UMMS and in November gave a talk about a book she co-edited, Women Physicians and the Cultures of Medicine.
We ended our meeting with a tour of the Holy Cross Archives.
Respectfully submitted,
Kris Reinhard, Secretary
The first issue discussed was the request from the ARC Directors that the Archives and Special Collections Interest Group plan a presentation related to archives that would be of interest to all members of ARC. It had previously been decided that Gregor Trinkaus-Randall of the Massachusetts Board of Library Commissioners would be asked to present his workshop about disaster planning. His presentation would benefit anyone whose institution does not have a disaster plan and would also be beneficial for institutions with new staff members.
Mott has contacted Gregor. A date needs to be arranged with the ARC Directors. Mott is meeting with them in mid-February. The question was raised as to who would host the disaster presentation. Dodie suggested that having it at CMRLS is a good option and that the event could be put on CMRLS’s Event Keeper calendar. The next steps are to find out when Gregor is available and check into the availability of a room at CMRLS.
We updated each other on our activities since our last meeting.
Mark is hiring a cataloger to work with the rare books.
Alice has just installed the “Shadowbrook” exhibit about two buildings owned by the Province and located in the Berkshires.
Kathy has been working on an OCR program. She’s working with the Dickens Collection and has put Hard Times online. Oliver Twist should be up in the next few weeks and Edwin Drood will be next.
Mott told us that the Goddard exhibition is being reinstalled on the main floor of the library.
Debby is waiting to hear about a NHPRC grant for starting an archive and getting an archivist. She will be meeting with the State Archives.
Margaret continues processing collections. There has been a consultant from NELINET recently and there is some talk about the possibility of getting a digital librarian. She is using Past Perfect to put finding aids online and may use that instead of Archivist’s Toolkit.
Dodie talked about the new CMRLS model being planned. The six existing regions will become one hub and there will be six spokes off of the hub. The intent is to have a new Central Region model ready by July 1st. One of the drawbacks is that there will be no facilities to offer continuing education, etc. She also mentioned a contest that Rob Cox at UMass Amherst and the Friends of the Library had for a student paper done using the archives. We discussed maybe doing something similar perhaps as a consortium project.
Sarah told us she is on the Program Committee for the New England Archivists Fall 2010 meeting in Keene, New Hampshire. She also mentioned that she is now using Drupal, an open source content management system.
Kris discussed the American Archives month celebration events in October. These included an open house in the Rare Book Room and a luncheon and panel discussion with former and current faculty, members of UMMS who were involved with the early history of the school through education, research, or clinical care. A display window exhibit about the school’s first decade was also done. The UMMS Publications finding aid is online and another finding aid is almost ready be put up.
Ellen continues researching to write the history of UMMS and in November gave a talk about a book she co-edited, Women Physicians and the Cultures of Medicine.
We ended our meeting with a tour of the Holy Cross Archives.
Respectfully submitted,
Kris Reinhard, Secretary
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