Archives and Special Collections Interest Group

Thursday, October 21, 2010

ARC Meeting Minutes for October 20, 2010

ARC Meeting Minutes October 20, 2010
Location: WPI

Present: Margaret Anderson, WPI; Mary Brunelle, Assumption; Sarah Campbell, Holy Cross; Alice Howe, New England Jesuit Association; Tracy Kry, American Antiquarian Society; Mott Linn, Clark; Colleen Previte, Framingham State; Mark Savolis, Holy Cross; Corinne Smith, Anna Maria; Eugenia Tsantinis, Assumption; Keith Vezeau, Mass Military

Discussion

Following an introduction of members three topics were discussed:

1. Outreach

The members had several ideas about how best to promote their institutions' archival and special collections. Some of the ideas that were mentioned were: a fun-filled Library Faire that introduced Holy Cross students to the Archives; UMASS Medical's annual lecture series held during American Archives Week; Clark's Friends of the Library's events that take place in the Rare Books Room; and the American Antiquarian Society's blog. The consensus was that outreach is most effective when it includes very visual elements and a spirit of fun.

2. Possible Program Ideas

The members had several ideas for programs to be held at future meetings. Some of these ideas were: a tour of Iron Mountain's digitization facilities; a meeting with members of Worcester County's Emergency Management Team; A session on best practices for off-site storage of digital materials; a session on developing effective collection management policies; and a session on how best to asses archives.

3. Institutional Repository
Mott wished to make the group aware that there has been a push for the creation of an institutional repository held jointly by members of the Worcester Consortium.

Facility Tour:

Following the discussion portion of the meeting the group was given a tour of WPI's new archival facilities and exhibit space. Currently, WPI is featuring an exhibit of the Diaries of Theo Brown, an alumnus of WPI and a principal engineer for John Deer.


The meeting was adjourned at 12.30. A site and date for the next meeting have not been chosen.

Minutes respectfully submitted by Sarah Campbell, Secretary

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