Archives and Special Collections Interest Group

Tuesday, November 15, 2011

Worcester ARC Chapter Minutes, November 10th, 2011

Minutes for the Worcester ARC Chapter
November 10th, 2011
American Antiquarian Society

Present:
Margaret Anderson, WPI; Kathy Bell, Tower Hill Botanic Gardens; Sarah Campbell, Holy Cross; Tracey Kry, American Antiquarian Society; Mott Linn, Clark; Kathy Markees, WPI; Elizabeth Maisey, Assumption; Ellen More, UMASS Medical School; Kris Reinhard, UMASS Medical School; Nina Tsantinis, Assumption; Kate Wells, Fitchburgh State University; Fordyce Williams, Clark

The ARC Archives and Special Collections Special Interest Group (SIG) held its meeting on November 10th at the American Antiquarian Society. The meeting commenced with a tour of the Society’s building and collections, led by Tracey Kry.

The business meeting began with each member reporting on news from their respective institutions.

Kathy Bell posed a question about recommendations for digitization. Ideas included Iron Mountain, NEDCC, as well as Recon Group in Ottawa, Canada (recommended by WPI.) Other institutions are undertaking in house digitization projects, including Clark, where yearbooks are being scanned, and Fitchburg State, where a new flatbed scanner has just been purchased.

Kate Wells of Fitchburg State asked about deeds of gift forms, and whether or not other institutions have had to make changes to their forms to accommodate issues with digitization. No institution reported any significant changes being made as of yet, but copyright issues were discussed.

The group will schedule an additional winter meeting, without a special tour/visit. All members agreed a strictly business meeting would be beneficial. Members will bring forms such as reader registration and deed of gift for comparison and discussion.

Minutes submitted by Tracey Kry